Administrative Officer

Hong Kong

Apply for this role

As the Administrative Officer in Text100, you will be responsible for the effective day-to-day administration support of the Hong Kong office as well as providing some finance & HR support for Hong Kong staff by working closely with the Finance Manager and HR manager. The Administrative Officer reports to Principal Consultant.

The people who succeed at Text100 are self-motivated, ambitious and eager to think outside of the box. Your passion for continual learning, genuine communications and a great sense of humour will get you far.


Responsibilities

Office Administration

  • Provide daily administration support to Hong Kong office, act like the first point of contact for clients and visitors 
  • (including the pantry, lift lobby and restrooms) to ensure areas are neat, clean, and “client ready”; pick up and straighten as necessary and rally the office when needed to address areas requiring attention 
  • Manage the calendars for Managing Consultant, Hong Kong and when necessary for Principal Consultants in order to arrange internal and external meetings in a timely and professional manner
  • Arrange timely maintenance of office equipment and fix equipment failures with internal or external parties
  • Handle admin expense and purchase office supplies, arrange business card printing, book couriers, conference calls, internal travel, and taxis when requested, etc.
  • Help check employees’ expense claims to make sure the numbers are correct and the receipts are clear
  • Track newspaper and magazine subscription expiration dates & proactively renew subscriptions
  • Maintain centralized, accessible, contact information for all facilities vendors and other service providers
  • Train new hires on all office equipment and the phone system; arrange work stations for new hires and ensure an operating network connection and phone
  • Act as the primary communications interface between the property management company, external vendors, finance, IT and employees for minor office renovations required such as painting, repairs, small construction projects, etc.
  • Arrange and maintain preferred vendor contacts with hotels, car services, travel agents and other travel providers. Provide this information to visitors to assist with their travel arrangements. Make travel arrangements on behalf of visitors as requested
  • Research venues, transportation, accommodations and menus for external meetings based on overall meeting requirements; facilitate communications between the venue and all participants to ensure a successful meeting experience
  • Change the security code when employees leave Text 100
  • Facilitate the office move in March 2018
  • Other admin projects as required 

Finance & HR

  • Support Finance Manager to prepare cheques and post documents
  • Prepare induction package and facilitate the start for the new joiner; complete an office orientation for all new hires including an office tour and staff introductions
  • In charge of staff appreciation program and team building activities, e.g. anniversary & birthday celebrations, Christmas party, off-sites and company events, etc.

Minimum Qualifications

  • BA or equivalent with one to three years of administrative support experience
  • Proficient with MS Office applications such as Outlook, Word, Excel and PowerPoint
  • Good command of both written and spoken English
  • Ability to juggle multiple priorities in a fast-paced, lively environment
  • Ability to deal with demanding people and demonstrate a strong service ethic
  • Ability to work with minimal supervision and exhibit excellent judgment
  • Flexible and willing to go the extra mile to get the job done
  • Strong sense of ownership and accountability
  • Well-organized, detail-oriented and efficient
  • Enthusiasm to learn and self-motivated

Benefits:

  • 4 weeks of annual leave
  • 2 duvet days/year (unscheduled absence when you just want play or sleep all day!)
  • Highly competitive salary

Apply for this role

Share this

Other Opportunities

North America
SF San Francisco
San Francisco
Consulting: Content & Social
Video Producer / Editor
NYC New York
New York
Consulting: Content & Social
Creative Designer
New York
Consulting: Public Relations
Intern, Public Relations
New York
Consulting: Public Relations
Managing Consultant (VP/SVP)
New York
Consulting: Content & Social
Managing Consultant, Content & Social
New York
Operations: Finance
Senior Client Finance Analyst
Roc Rochester
Bos Boston

EMEA
Ldn London
London
Consulting: Public Relations
Consultant - PR
London
Consulting: Creative Technology
Consultant - Web Developer
Sto Stockholm
Ams Amsterdam
Par Paris
Paris
Consulting: Public Relations
Intern
Mün Munich
Munich
Consulting: Public Relations
Junior Consultant - PR & Social (m/w)
Munich
Consulting: Content & Social
Junior Editor - Consultant Content & Digital (m/w)
Mil Milan
Mad Madrid

APAC
ND New Delhi
New Delhi
Consulting: Public Relations
Account Executive
New Delhi
Consulting: Public Relations
Associate / Account Manager
New Delhi
Consulting: Public Relations
Senior Account Manager
Mum Mumbai
Mumbai
Consulting: Public Relations
Account Director
Mumbai
Consulting: Public Relations
Account Executive
Ban Bangalore
Bangalore
Consulting: Public Relations
Associate / Account Manager
Bangalore
Consulting: Public Relations
Senior Account Executive
KL Kuala Lumpur
Kuala Lumpur
Consulting: Public Relations
Account Executive
Kuala Lumpur
Consulting: Content & Social
Creative Copywriter
Kuala Lumpur
Consulting: Creative Technology
Digital Producer
Kuala Lumpur
Consulting: Content & Social
Intern, Media/Arts
Kuala Lumpur
Consulting: Public Relations
Intern, Public Relations
Kuala Lumpur
Consulting: Public Relations
Senior Web Developer
Sin Singapore
Singapore
Consulting: Public Relations
Account Director
Singapore
Consulting: Public Relations
Account Manager
Singapore
Consulting: Public Relations
Digital Marketing Consultant
Singapore
Consulting: Public Relations
Intern, Public Relations

Bei Beijing
Beijing
Consulting: Public Relations
PR Associate Consultant (Account Coordinator)
Beijing
Consulting: Public Relations
Senior Account Executive
Sha Shanghai
Shanghai
Consulting: Public Relations
PR Associate Consultant (Account Coordinator/Executive)
Shanghai
Consulting: Public Relations
PR Consultant (Senior Account Executive)
HK Hong Kong
Hong Kong
Operations: Office Management
Administrative Officer
Hong Kong
Consulting: Public Relations
Consultant (Senior Account Executive / Account Manager)
Hong Kong
Consulting: Public Relations
Intern
Syd Sydney
Sydney
Consulting: Public Relations
Account Director
Sydney
Consulting: Public Relations
Account Executive
Sydney
Consulting: Public Relations
Account Manager
Sydney
Consulting: Public Relations
Intern, Integrated Marketing Communications
Sydney
Consulting: Public Relations
Senior Account Executive